Frequent Asked Questions
How is a Project Management
Project managers first focused on
tasks that are usually required in
many of their projects. After that,
they gather information of each
task, and create a generic document
template that can be re-used and
will save them time from having to
brainstorm the same tasks for each
Then, they sequencing the tasks
within each grouping to help them
identify missing tasks. The
templates will be captured in a
variety of electronic formats, such
as MS Word, Excel, PowerPoint, or MS
Project. Once a template is ready,
experts review it and make any
How should you use a Project
Many templates come ready for your
use. You just fill the blanks and
customize it with the logo of your
company. Other templates serve as
the starting point for the project
team for the particular area of
The teams review the template and
make necessary changes that will
apply to this project. Each task can
then be given an accurate duration
and cost estimate.
How should you share the
Project Management Templates?
Project management templates should
have a "keeper" who is responsible
for controlling all changes to the
template. This “keeper” may be you
or anybody else in your team. In an
organization with a PMO (Project
Management Office), this role is
usually taken on by the PMO.
You can also track who has used each
template in order to get feedback on
the usefulness of the information
and get suggestions for future
What are the benefits of using
Templates facilitate the development
any project. They reduce costs,
risks, clarify roles and estimates,
and increase the odds for a
successful project completion.
What is PMBOK?
- Project Management Body of
Knowledge standard methodology
is a collection of
processes and knowledge areas
generally accepted as best practice
within the project management
discipline developed by PMI -
Project Management Institute.
Who creates the PMO?
The main PMO (whether it's a PMO or
EPMO) is created by the top level
executives in the company. The top
level executives assign the creation
of the PMO to one of the executives
who has some excellent project
management and governance
background. That person will create
the main PMO/EPMO and will then
assign himself or someone else with
the necessary skills to manage it.
What are the PMO types?
There are lots of ways to look at
this as the concept of PMO has yet
to be standardized.
(Project Support Office): may be a
forming PMO and provides some
limited project support, often
around project controls (e.g.
tracking budgets, schedules, and or
issues). May also have some basic
project management responsibilities.
This is the "regular" PSO. The PMO
often has responsibilities for
project management methodology,
inclusion of or supervision of the
practicing project managers, and
some project controls.
- EPMO (Enterprise PMO): PMO with
scope expanded beyond some limited
segment of the business and
Is the PMO important?
In short, it is not only important,
it is essential to any project. The
PMO defines the PM standards that
should be used when it comes to
templates, reporting, documentation,
etc... The PMO defines the
methodology, the PMO monitors and
assesses the work of the project
manager, and ensures that his work
is always aligned with the company's
standards. The PMO handles the
repository of all projects'
documents, including their lessons
learned, which makes it easy to
attack similar future projects by
learning from previous projects. The
PMO ensures that there is no
resource starvation and that
resources are evenly distributed
among projects. The PMO ensures that
conflicts between projects are
resolved on the spot.
course, if you have a company
consisting of a few employees, then
it doesn't make sense to have a
dedicated PMO role, but it is
important to make the project
manager do the role of the PMO.
What are the advantages of having a
Centralized place for forms and
templates to facilitate the
development of project estimates,
project plans, project schedules,
risk management, issues management,
change management, project
acceptance, and project reports.
Reduce project costs because common
tasks are managed at the PMO level.
Provide project management support
and guidance to project managers.
Best practices for employees.
Facilitate the management of
Gather project experience and data
for use in future projects and to
improve project management methods.
Better resource allocation and
Clarify the role of projects and
Establish a standard project
management methodology, including
tools, a collaborative environment
and communication standards.
Provide a single point of contact
for all project information.
Increase resource utilization across
the organization matching project
needs helping to balance the
workload of project managers and
project team members across all